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Administrative Coordinator, RINEC

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Please see Special Instructions for more details.

This is an Office of the Postsecondary Commissioner position. Benefits associated with this position are provided by the Office of the Postsecondary Commissioner and not Rhode Island College. -Position is open until filled. -The application requires candidates to provide names and contact information of at least three (3) current references. -Upon hire, candidate will be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to the Office of the Postsecondary Commissioner.

Posting Details

Classification Information

FLSA Non-Exempt
Salary Grade / Rank Not Applicable
Min Salary N/A
Max Salary N/A
Branch of Service Other
AA / ADA Statement

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Position Information

Position Title Administrative Coordinator, RINEC
Department Name Postsecondary Education Office
Full Time / Part Time Full Time
Scheduled Work Week / Hours / Area

35 hours per week; may involve non-standard hours as required.

Academic or Calendar Year Calendar
Number of Employees Supervised 1-4
Position Overview

The Office of the Postsecondary Commissioner invites applications for the full-time position of Administrative Coordinator.

The Rhode Island Nursing Education Center (RINEC) is overseen by the Rhode Island Office of the Postsecondary Commissioner. It is a shared facility between RIC School of Nursing and URI College of Nursing. The RINEC occupies approximately 132,000 square feet of South Street Landing. It includes shared simulation suites, skills labs, and classrooms as well as institutional faculty offices. The RINEC offers state-of-the-art learning environments for the nursing students of RIC SON & URI CON.

Primary Purpose

This individual is responsible for coordination of the administrative operations of the RINEC and assisting in coordination of activities essential for the efficient functioning of RINEC.

Essential Duties

• Schedule classroom and simulation spaces through coordination with the Simulation Educators at both Rhode Island College (RIC) and University of Rhode Island (URI).
• Schedule and monitor all outside use of RINEC spaces.
• Arrange, schedule, and conduct special events such as meetings, conferences, and social events at RINEC.
• Support marketing and outreach efforts of RINEC.
• Answer phones and greet visitors.
• Maintain the Executive Director’s calendar.
• Assist with the preparation of academic programmatic reports as directed, and compile data as needed by the Executive Director and RINEC Management Committee.
• Reconciliation of the budgets and accounting records to ensure proper use of the funds allocated, funded research, match commitments, and other financial resources including federal, state, foundation, and private resources.
• Monitoring of assigned accounts and maintaining accurate financial records using the PeopleSoft system.
• Preparation and maintenance of Excel spreadsheets for financial reporting and analysis.
• Procurement of goods and services.
• Handle information of a sensitive and confidential nature.
• Perform other duties as required.

Occasional Duties

NA

Required Skills, Knowledge, and Abilities

• Ability to work non-standard hours.
• Strong interpersonal skills and ability to communicate effectively.
• Ability to interpret institutional policies, plans, objectives, rules, and regulations.
• Demonstrated experience using Microsoft Office Suite, including Excel, PowerPoint, and Word. For example, using graphics and presentation software to create presentations and reports.
• Ability to work with diverse populations.
• Ability to multitask in a fast-paced environment, and to work with minimal supervision in a deadline-driven environment, balancing multiple priorities.
• Ability to handle information of a sensitive and confidential nature.
• Demonstrated strong writing skills.
• Demonstrated ability to understand budget concepts.
• Demonstrated experience managing multiple, large financial resources and budgets.

Required Qualifications

Education: Bachelor’s degree.
Experience: Minimum of three years in academics, finance, research, business, or public administration at a complex organization.

Preferred Qualifications

NA

Environmental Conditions

This position is not substantially exposed to adverse environmental conditions.

Additional Position Information

Posting Detail Information

Posting Number NC00178
Starting Salary Range
Benefits Eligible? Yes
Section Not Applicable
Number of Positions Available 1
Anticipated Start Date or Semester
Posting Date 12/21/2017
Position Status Continuing Position
Union Status Non-Union
End of Temporary or Limited Position
Priority given to applicants who apply by
Closing Date
Open Until Filled Yes
Special Instructions/Information for Applicants

This is an Office of the Postsecondary Commissioner position. Benefits associated with this position are provided by the Office of the Postsecondary Commissioner and not Rhode Island College.

-Position is open until filled.

-The application requires candidates to provide names and contact information of at least three (3) current references.
-Upon hire, candidate will be required to arrange for an official transcript of highest degree earned to be mailed/transmitted directly from the institution to the Office of the Postsecondary Commissioner.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents